The officers of the Chapter shall consist of the following:
STANDING RULE 2 - DIRECTORSA. The members of the Board of Directors shall be the officers and one member elected from the Membership at large, the Director-At-Large. Any binding action must be passed by an affirmative vote of at least three members.
B. In the event of the death or resignation of the Director-At-Large, a replacement shall be elected at the next Meeting of the Members of the Chapter. The Director-At-Large shall cease to be the Director-At-Large upon election or appointment to an official position, and the President shall appoint from the general Membership to fill the vacancy, the appointment to last until the next regular election of officers/directors.
C. The Board of Directors shall be responsible for the control and management of the affairs, property and interests of the Chapter and may exercise all powers of the Chapter.
STANDING RULE 3 - DUTIES OF OFFICERS AND DIRECTORS
A. President. The President shall be the presiding officer at all Meetings of the Chapter Membership and Board of Directors. President shall be responsible for enforcement of the general rules of conduct of the Membership and especially the rules of safety which are adopted by the Membership. President shall appoint from the general Membership to fill any vacancy in an officer position, the appointment to last until the next regular election of officers. In the event the President’s office shall fall vacant, the Vice President shall become President and appoint a successor as Vice President. President shall fulfill duties as a member of the State Committee.
B. Vice President. The Vice President shall serve in the President’s stead in the President’s absence. Vice President shall be responsible for the organization, planning and conduct of all Recreational Events. Vice President shall appoint an Event Director/Wagonmaster from available volunteers for each Recreational Event to take responsibility for the planning and coordination of each specific event. Vice President shall have Recreational Events approximately once every three weeks from April through October.
C. Secretary-Treasurer. The Secretary-Treasurer shall be responsible for maintaining complete and accurate records of the Chapter. The minimum records to be maintained shall be:
(1) Record of all Membership Meetings to include the date, presiding officer, attendance, and any resolutions, either passed or defeated.
(2) Record of all Board meetings to include the date, presiding officer, attendance and any resolutions, either passed or defeated.
(3) Record of all elections to include date, position, candidates and tally of votes by candidates.
(4) Historical record of the Chapter to include a history of Membership and Recreational Events.
(5) Shall be responsible for keeping the Chapter Roster updated on the STATE website and furnish a copy to Chapter officers.
The Secretary-Treasurer shall be responsible for the completion and timely submission of all required reports.
The Secretary-Treasurer shall be the primary officer responsible for the collection of dues, payment of the Chapter’s obligations to the extent funds are available to meet said obligations, and the security of the Chapter’s funds by depositing the funds in the Chapter’s bank account as established by the Board from time to time. Treasurer shall prepare a Treasurer’s report for presentation at each Membership Meeting which shall include the funds balance at the time of the previous report, funds received since then and the sources, funds expended since then, and the current balance of funds on hand. The report shall be in such form and contain such additional detail as the Board shall determine appropriate from time to time.
Secretary-Treasurer shall be the primary signing authority on all Chapter accounts and shall ensure that at least one additional officer, usually the President, shall also have signing authority on every account. Notwithstanding this requirement for two officers to have signing authority, only one signature shall be required for transactions.
D. Director-At-Large, unlike the officers, is elected to a two year term. The Director-At-Large shall:
(1) Attend the annual Directors’ Meeting in January and such other Directors’ meetings as may be called by the President.
(2) Is the Chairman of the nominating committee which the Director-At-Large shall convene each September to fix an initial slate of officer nominees for the following year. The slate of nominees so fixed will be voted upon together with any candidates nominated by members at the general election of officers and directors. The voting shall be by the Members attending the last meeting of the calendar year, either in person or by proxy. The nominating committee shall consist of three active members which shall be the Director-At-Large, the immediate past president (even if such office is then currently serving a second term in office) and a third member appointed by the Director-At-Large. In the event the immediate past president is not available to serve, Director-At-Large shall appoint another active member to serve in the immediate past president’s place.
(3) Shall not vote for officers in the general election of officers and directors but shall cast the tie-breaker vote in the event of a tie vote by the membership.
(4) Shall serve in the Presidents stead in the Presidents absence in the event the Vice President is not available for such service.